Abstract Submission

Abstract Submission

Abstract Submission is now closed.

We would like to thank all authors who contributed their abstracts!

1.1       Publication of abstracts
All accepted abstracts for EFRR 2019 are citable and will be published in the conference abstract book with an ISBN. In addition to print, all accepted abstracts will be published online at German Medical Science website (www.egms.de) according to the principles of open access.

1.2       General information

  • All abstracts (for oral or poster presentations) must follow the guidance set out under Instructions for Abstract Submission
  • Do not submit multiple abstracts on overlapping facets of the same project unless each abstract has important, novel information and clearly stands on its own. Repetitive abstracts will be rejected.
  • Abstracts will appear in print and online as submitted. Please ensure you check your text and data carefully before submitting the abstract, as changes or additions will not be accepted after the abstract submission closes. Please note that the EFRR 2019 Scientific Committee is unable to take any responsibility for any errors in grammar, spelling or scientific findings.
  • Abstracts will be reviewed by at least two blinded, independent reviewers of the EFRR Scientific Committee.
  • Acceptance of the abstract is subject to review by the Scientific Committee and the Committee reserves the right to accept or reject it.
  • Accepted Scientific contributions will be presented either as oral presentations or as posters according to the decision of the Scientific Committee.
  • Authors will be notified of acceptance of their contributions and the type of presentation (oral or poster) in January 2019.

1.3       Terms and Conditions
By submitting an abstract all presenters agree to the following terms and conditions:

  • I confirm that each author/ presenter listed agrees with the content of the abstract submitted for the EFRR 2019 and has given permission to be listed as an author/ presenter.
  • Where required, I have obtained the necessary research ethics approval for the project described in the abstract submitted.
  • I have checked the accuracy of the information and referencing within this abstract.
  • I understand that, should my abstract be accepted for presentation, I am required to pay the registration fee for the EFRR 2019 congress.
  • I understand that my abstract will not be published until my registration and full payment have been received.
  • I hereby authorize the EFRR Scientific Committee to publish my accepted abstract in the Abstract Book, in the EFRR 2019 Congress website and online at the German Medical Science website (www.egms.de).


1.4       Abstract guidelines
The abstract text is limited to 1,800 characters, including spaces (~250 words). Only text can be included; tables and figures cannot be included.

All information should be entered into their dedicated fields in the template.

All abstracts (whether oral or poster presentation) must be written in English.

Title: The title should be typed in lower case (not in capitals), and should not exceed 20 words. The title should clearly define the topic. If your abstract represents work in progress, please add [Work In Progress] to the title.

Authors and Affiliations: Enter the first name, last name and affiliation of all authors in the field provided for the authors. In case of multiple authorship, the first named author will be the presenting author. Please fill in the authors´ details as follows: First name Last name1, First name Last name2, 1Affiliation/Organisation, Country; 2Affiliation/Organisation, Country etc.

All abstracts (oral or poster) should follow the format below, except [Work in Progress], where the Results and Discussion and Conclusions sections may be omitted depending on the status of the work:

  • Background: a brief introduction and rationale (why the project was undertaken)
  • Aim: a short statement about the purpose/ objective of the study
  • Method: an outline of the method (how the project was done)
  • Results/ Findings: a summary of the main results (what was found). Please note that statements such as “The results will be presented and discussed” are only acceptable for Work in Progress abstracts.
  • Discussion and Conclusions: an interpretation of the findings and indication of implications, e.g. for practice, research, education and/ or policy

References: should be listed in the separate box provided in the abstract submission template. A maximum of 3 references should be used, which should be presented in Vancouver Style.

Conflict of Interest:  The submitting author of an abstract is requested to declare any potential conflicts of interest for all authors during abstract submission. Examples of potential conflicts of interest include employment, consultancies, stockownership, honoraria, paid expert testimony, patent applications/registrations, and grants or other funding.

  • Conflict of Interest Statement, e.g.: A (author name) serves as a consultant to Z (entity name); B’s spouse is chairman of Y; C received a research grant from X; D received lemure fees from V; E holds a patent on U; F has been reimbursed by T for attending several conferences; G received honoraria for writing promotional material for S; H has no conflict of interest.

Abstract Topic*: You will need to select at least one option from the list provided.
Abstract Type: You will need to select one option from the list provided.

  • Research, completed project
  • Focus: Research, ‘Work in Progress’
  • Focus: Practice
  • Focus: Theory

Preferred mode of presentation: Please indicate your preference for an oral or poster presentation. Please note the following: Work in Progress may only be submitted as a poster. The EFRR Scientific Committee reserves the right to make the final decision with regards to the mode of presentation of abstracts that have been accepted. You will need to select one option from the list provided.

  • I am happy to present my abstract either in an oral or a poster presentation.
  • I prefer NOT to present my work as an oral presentation.

Submission of similar abstracts to Reha-Kolloquium: Theoretically, it is possible to submit the same abstract to both the EFRR congress (in English) and the Reha-Kolloquium (in German, www.reha-kolloquium.de/kurzbeitrag). However, the identical content cannot be accepted for both sub-congresses. In case the reviewers of both sub-congresses are in favour of the submission, the abstract will be accepted for the EFRR congress only. You will need to declare submission of similar abstracts.

1.5       Instructions for Abstract Submission
General points:

•    Online submission will open on 26 September 2018.

•    Before 26 September 2018, abstracts can be submitted via e-mail to s.joachim-meyer@kelcon.de in .doc or .docx format. Authors must strictly follow the “Abstract Guidelines” (see above).
Please specify in your e-mail the required information on:

  • ‘Conflict of Interest’
  • ‘Abstract Topic’
  • ‘Abstract Type’
  • ‘Preferred mode of presentation’
  • ‘Submission of similar abstracts to Reha-Kolloquium’

The deadline to submit an abstract by e-mail is 25 September 2018. Abstracts sent by mail or fax will not be accepted.

•  From 26 September 2018 all abstracts must be submitted through the online submission system, using the EFRR 2019 Abstract template, which is available through the “Submit Your Abstract” button. (open soon)

•    Please use the presenting author’s contact details when submitting your abstract to facilitate communication regarding the abstract submission and review process.
•    If you are having difficulty creating an account and signing in please contact s.joachim-meyer@kelcon.de
•    If you have any questions about the submission process, please contact s.joachim-meyer@kelcon.de
•    The deadline for abstract submission is 5 November 2018.